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Human Resources Manager

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Approved: March 20, 2017
Position: Human Resources Manager
Reports to: Superintendent/CEO

Policy: The Human Resources Manager is responsible for the development, implementation and management of a comprehensive human resources/personnel program as per PRSD Policy – Human Resources/Personnel and as per PRSD Administrative Procedures – Human Resources/Personnel.

In performing these responsibilities, the Human Resources Manager shall foster and maintain a constructive employee-management climate and maintain positive relationships and communication throughout Prairie Rose School Division.

The Human Resources Manager is also responsible to work cooperatively and collaboratively with the Division’s senior administrative team, comprised of the Superintendent/CEO, Assistant Superintendent, Director of Student Services, Secretary Treasurer/CFO, Facilities Supervisor, Transportation Supervisor, Information Technology Supervisor, and school administrators.

Responsibilities and Duties:

  1. Strategic Leadership:
  • Participates in overall division human resource planning and provides strategic advice and input
  • Researches and develops human resource procedures and exhibits
  • Implements approved human resource procedures and exhibits
  • Researches, plans, and organizes appropriate divisional human resource related professional development workshops – example: harassment, respectful workplace, workshops, etc.
  • Performs special projects or other related duties as assigned by the Superintendent/CEO
  1. HR Management:
  • Provides guidance and interpretations to senior administration and school administrators regarding collective agreements including but not limited to the re-assignment of all staff including transfer, promotions, reduction of hours or workload, layoffs, recalls in accordance with the provisions of the collective agreement, administrative procedures and labour legislation
  • Responsible for interpreting and implementing or administrating school division policy related to personnel or human resources
  • Prepares the “recommendation for employment” packages for Superintendent/CEO’s review and approval
  • Schedules and completes regular job description reviews or as per request of the Superintendent/CEO
  • Manages the maintenance of personnel records and files for all PRSD employees
  • Administers the requests for leaves for the school division in accordance with the provisions of collective agreements and policies
  • Provides guidance on the interpretation and application of all legislative acts, codes, and regulations pertaining to employment including but not limited to the Employment Standards Code, Labour Relations Act, Public Schools Act, Education Administration Act, Human Rights Legislation, Remembrance Day act, etc.
  • Develops required performance evaluation documentation as defined by Superintendent/CEO
  • Assists supervisors and administrators in the job evaluation process and ensures that job evaluation processes and timelines are adhered to
  • Prepares human resource/staffing activity reports for Superintendent/CEO and Board of Trustees
  • Prepares all necessary employment related correspondence
  • Administers and implements PRSD’s recognition of service program
  • Prepares agenda, attends, records and distributes minutes for Personnel Committee of the board
  • Administers and completes exit interviews as per administrative procedure
  1. Employee Relations:
  • Assists employees with work related and personal issues
  • Assists senior administration in the interpretation and application of the provisions of the collective agreements, human resource policies, and labour legislation
  • Assists senior administration with the liaison with the school division’s union representatives on issues pertaining to the collective agreement and grievances
  • Liaises, as directed by senior administration, with the Division’s Manitoba School Board Association Labour Relations Consultant on human resource or labour relations issues including investigations, grievances, and arbitration matters
  • Attends all Labour/Management meetings, prepares and distributes the required agendas and minutes of those meetings
  • Leads the grievance/complaint process by employees or bargaining agents
  • Provides current and objective human resource management advice and administrative assistance to senior administration with investigations into complaints or activities that could lead to staff discipline
  1. Collective Bargaining/Negotiations:
  • Attends and provides input to decision making to the Personnel Committee of the Board during collective bargaining negations
  • Provides research, documents and reports for the Collective bargaining team
  • Completes, processes, and files all negotiated contracts between the senior administrators and the Board of Trustees
  1. Staffing:
  • Coordinates the senior administrative recruitment process as directed by the Superintendent/CEO and/or Board of Trustees
  • Manages the posting, advertising, and recruitment process for teaching and support staff
  • Ensures that administrative procedures and collective agreement provisions are adhered to in the recruitment and selection process
  • Coordinates the recruitment and selection process for substitute teachers and educational assistants
  • Coordinates and tracks all transactional documents related to the employment process
  • Manages the division’s recruitment files and ensures documents are secure
  • Keeps abreast of and advises senior administration on all legislation pertaining to the recruitment selection function
  • Coordinates and attends Career Fairs as requested by the Superintendent/CEO
  1. Training:
  • Coordinates required professional development and training sessions for trustees that are related to changes to employment legislation when necessary
  • Develops and/or coordinates human resource focused orientations, training programs and workshops for various levels of staff
  1. Harassment Investigations:
  • Leads the Superintendent/CEO appointed investigation team for harassment complaints and/or investigations required by PRSD administrative procedures and/or applicable legislation
  • Provides assistance to 3rd party investigators for complex investigations or mediations as directed by the Superintendent/CEO

Educational Qualifications / Experience

 Diploma in Human Resources

  • 2 – 5 years of experience working in a human resource position or in a series of progressive human resource positions
  • Excellent communication skills
  • Experience working in a unionized environment
  • Excellent working knowledge of Manitoba employment legislation
  • Experience working in the public sector would be an asset
  • Ability to work collaboratively in a team environment
  • Excellent problem solving skills
  • Knowledge of computerized human resources systems